Speaker Resources

How the sessions are organized

Oral presentations are 10 minutes each, followed by five minutes for questions and discussion. Between four and six presentations are grouped into a themed session with a Moderator to conduct the session. A discussion period is incorporated at the end of the session if time permits.

Presenters should go to their presentation room at least 15 minutes before the start of the session and report to the Moderator.

What is provided

A Windows-compatible computer and data projector is provided. In order to avoid delays between presentations, it is not possible for you to use your own computer for oral presentations.

All rooms are connected to Wifi but no hard-wired connections are available.

Ways to upload and check your Powerpoint

You (or the submitter of your presentation if it was not you personally) will receive an email from the Presentation Management Company approximately 3 weeks before the Conference. You will be given the option of uploading your presentation online in advance of the Conference if you wish to do so.

If you choose not to upload in advance, you may wait until you arrive at the hotel to upload your presentation. All the oral presentation room computers are connected to the presentation management software in the Speaker Ready Room located in the both hotels.

It is preferable to go to the Speaker Ready Room the day before your scheduled presentation in order to test your file. If this is not possible, please go to the Speaker Ready Room at least 3 hours before your presentation time. It will then be saved and uploaded for you on the relevant computer.

Please contact us at ccme@afmc.ca if you have any questions.

 

 

Facilitated Poster Sessions

Presenters are asked to give a 3-5 minute presentation in a themed session highlighting the key points from their poster, followed by group discussion. Any time remaining at the end of the session may be used for a group discussion or individual poster viewing. 

A facilitator will be appointed to lead the discussion.

Presenters are also encouraged to stand by their posters during one or more of the coffee and lunch breaks for one-to-one discussion with participants.

Dedicated Poster Session

The Dedicated Poster Session takes place on Sunday, April 14th from 13:00- 14:30. There will be no other educational sessions happening during this time, therefore we ask that you be standing by your poster as delegates will be walking around the poster hall at this time.

Setup and Tear Down Information

Poster presenters may put up their posters during the following times: Saturday, April 13, 2019 - 1:00pm - 4:00pm

If you are unavailable to hang your poster during these times, we kindly ask that you set them up in the morning of your first day at the conference.

How to Mount Your Poster

Please note, the posters for CCME 2019 are in a VERTICAL format. 

  • The posters may be 87 inches high by 36 inches wide, or smaller

  • Material on surface: Braelock fabric

  • Velcro and push pin compatible

  • Visual size: 87'' x 36'' (Height by width)

  • Metal frame: 1'' squared

  • 10 velcro dots will be provided to you onsite 

Suggestions for Effective Posters

  1. Letters and numbers should be large enough to be readable from 1.5 m. For example, font size recommendations for Arial font: Title = 72pt; Author and affiliation = 48 pt; Text = 36 pt. Use simple typeface and use bold type for headings 

  2. Use bullets, and keep text to a minimum. Don't crowd information onto the poster.

  3. Keep figures and tables simple.

  4. Use a simple background and colour scheme that does not detract from the information being presented.

  5. Excessive use of organized logos or advertisements is discouraged

  6. If possible, provide miniaturized copies of the poster (e.g., 22 cm x 28 cm; 8.5" X 11") and your business card.

  7. Provide an envelope where people can leave their business card requesting additional information.

  8. Include a recent photo of yourself in the upper right-hand corner so that people can find you for discussion later.

 

How workshops are organized

All conference workshops are 90 minutes’ duration. Rooms are set in rounds of 8, with a maximum of 40-60 participants. There is no advance sign-up procedure and participants will be admitted as space permits. We ask you to monitor the door to ensure that the room does not become overcrowded. Volunteers will be assigned to assist you if possible.

Workshops are evaluated individually and feedback given to organizers.

What is provided

A Windows-compatible computer and data projector is provided. All the conference workshop room computers are connected to the presentation management software in the Speaker Ready Room located in both hotels and we would greatly appreciate it if you could use the computer provided. However if it is essential that you use your own computer please discuss this with the technician in the Speaker Ready Room to ensure compatibility with the data projector. 

All rooms are connected to Wifi but no hard-wired connections are available. 

If you do not wish to bring handouts with you, you may make a small number of copies at the Conference’s designated business centre.

Ways to upload your Powerpoint

You (or the submitter of your presentation if it was not you personally) will receive an email from the Presentation Management Company approximately 3 weeks before the Conference. You will be given the option of uploading your presentation online in advance of the Conference if you wish to do so. 

If you choose not to upload in advance, you may wait until you arrive at the venue to upload your presentation. It is preferable to go to the Speaker Ready Room the day before your scheduled presentation in order to test your file. If this is not possible, please make sure you go to the Speaker Ready Room at least 3 hours in advance of your presentation time in order to test out your presentation. It will then be saved and uploaded for you on the relevant computer.

Please contact us at ccme@afmc.ca if you have any questions.

Education Innovation Symposium

The purpose of the Medical Education Innovation Symposium is to examine a specific medical education innovation from a variety of perspectives. Symposia may feature a problem and describe different innovative techniques or tools to address the problem, or present alternative teaching methods to what is currently in place. This is an ideal opportunity for a group of medical educational innovators with a common interest, to integrate, synthesize and showcase research findings around a highlighted innovation. It is also an ideal forum to present and get feedback on innovation in progress. Submissions are encouraged from educational innovators affiliated with different institutions sharing a common interest, or from innovators at a single institution wishing to profile a particular stream in medical education research.

Education Research Symposium

The purpose of the Medical Education Research Symposium is to examine a specific medical education research topic from a variety of perspectives. Symposia may feature different facets of the research topic, present alternative interpretations and/or contrasting points of view. This is an ideal opportunity for a group of medical educational researchers with a common interest, to integrate, synthesize and showcase research findings. It is also an ideal forum to present and get feedback on research in progress. Submissions are encouraged from educational researchers affiliated with different institutions sharing a common interest, or from researchers at a single institution wishing to profile a particular stream in medical education research.

Pre-Conference Workshops

Pre-conference workshops are conference-associated events where participants are charged a separate registration fee by the organizer. Pre-conference workshops will take place on Thursday April 11, Friday April 12 and Saturday April 13, and can either be half-day or full-day sessions. Submissions can be on any topic relevant to scholarship in medical education such as Admissions, Student Affairs, Undergraduate, Postgraduate, Continuing Medical Education, Faculty Development, Distributed Medical Education, Professionalism, Physician and Medical Student Health and Well-being, Inter-professional Education, Patient Safety, Assessment, Leadership.